CHECK LIST FOR GOVERNORS' OFFICIAL VISIT
DURING PRESIDENT & SECRETARY MEET
- Upload Goals on Rotary Club Central/ Planning guide for effective clubs to be submitted to Governor 3 weeks in advance
- Club Charter
- Audited accounts of the previous year (2016-17)
- Club constitution and byelaws
- Updated classification roster
- List of PHF / PHSM with updated position of balances and potential new members
- Board meetings minute book
- Plans and objectives of the year 2017-2018
- Club committee plans
- List and addresses of members
- Information on continued projects
- Club budget 2017-2018
- Copies of Semi annual Report and dues sent to Rotary International
- Club publication, Important files & register
- Receipt of district dues 2017-2018
- Confirmation of payment made for Rotary News magazine
- List of club’s district officers
- Manual of Procedure and R.I. Directory
- President’s and Secretary’s work book
- Trust deed, if applicable.
DURING BOARD OF DIRECTORS' MEETING
- List of Directors / Chairman of various committees
- Plans and objectives for various avenues and avenue-wise budget
- Achievements – Reports of projects and activities undertaken
DURING CLUB MEETING
- Agenda duly typed including guests with their names
- Club flags, banner, R.I. slogan banner etc.
- List of important guests and honorary members present
