TO BE MAINTAINED BY PRESIDENT
- President’s Collar / Pin
- District Directory
- Club Letterhead
- Correspondence – Incoming & outgoing files
TO BE MAINTAINED BY SECRETARY
- Minutes Book
- Attendance Report
- Club Classification Roster
- Correspondence-incoming & outgoing files
- Bio-data of all members
- R.l. Directory
- District Directory
- Guest attendance card
- Secretary Collar / Pin
- Meeting intimation card
- Club Charter
- Birthday and Anniversary list of all members
- Mailing List
- Manual of Procedure
- Media Kit
- Club History
- Club Charter
TO BE MAINTAINED BY TREASURER
- Membership updated list
- Subscription reminders
- Voucher records and books of accounts of all the year
- Club Seal
- Receipt Book / Cheque Book
- Bank Pass Book and FDR, if any
TO BE MAINTAINED BY SERGEANT-AT-ARMS
- Collar
- Gavel, Gong
- Rotary Wheel
- Arm Band
- Sergeant Staff
- Club Banner / Club Flag
TO BE MAINTAINED BY THE CLUB EDITOR
- Bulletin of other Clubs
- GML / RI / Newsletter / Rotary News
- Various Rotary & General articles
- Mailing List
- Club news clipping file