• Meeting called to order (Notice of Agenda circulated in advance along with minutes of previous meeting)
  • Welcome of members and invitees
  • Leave of Absence
  • Approval of minutes of previous meeting already circulated
  • Action taken on previous decisions
  • Events – Club/ District/RI (News, Decisions, Actions etc.)
  • Passing of Statutory Resolutions
  • Report by Directors
  • Financial Reports of Projects completed & Club Meetings
  • Approval of forthcoming Projects and Budget
  • Treasurer’s Report
  • Any other matter with the permission of the Chair
  • Date, Venue & Host of Next Meeting
  • Thanks to the host, if applicable
  • Adjournment

All the details are to be minuted properly and maintained in a continual register, which needs to be handed over to subsequent BOD signed by President & Secretary. This ensures easy retrieval of decisions in case of any controversy in future.

Share minutes with all members within 30 days as per last COL.